Officer Responsibility

VOTE: Governing Board Officers are voting members of the Chapter Governing Board (excluding Member-at large). The Activity Chairs are members of the Chapter Governing Board but are non-voting members (Big Sky Section has no activity chairs). In the event of a tie, the Member-at-large will be the deciding vote.

Chair

• Purpose: Effectively operate the Chapter so that the needs of the members are met. Responsible for ethical oversight of the Chapter’s activities and funds.

• Essential Duties

• Ensure proper administration and conduct of the Chapter

• Ensure the accomplishment of Chapter goals, objectives, and strategies

• Prepare agendas for all meetings of the Chapter Governing Board

• Preside over Chapter Governing Board and Chapter meetings

• Lead effective transition to a new Governing Board

• Serve as a voting member on the Chapter Governing Board

Vice-Chair

• Purpose: The Chapter Vice-Chair supports the Chapter Chair’s role to provide ethical oversight of the Chapter’s activities and functions.

• Essential Duties

• Provide executive support to the Chapter Chair

• Perform the duties of the Chair in their absence

• Perform special assignments made by the Chair

• Serve as a voting member on the Chapter Governing Board

Secretary

• Purpose: The Chapter Secretary is the official keeper of the records. It is the Secretary’s responsibility to make sure that the minutes are distributed to the Governing Board.

• Essential Duties

• Provide administrative support to the Chair and the Chapter Governing Board

• Maintain and distribute minutes of Chapter Governing Board meetings

• Distribute agendas of Chapter Governing Board meetings

• Serve as a voting member on the Chapter Governing Board

Treasurer

• Purpose: The Chapter Treasurer is responsible for the integrity of the fiscal affairs of the Chapter and ensuring that financial records and assets are accurately maintained.

• Essential Duties

• Collect, deposit, and maintain records of all Chapter funds in accordance with the Chapter Affiliation Agreement

• Issues payment for invoices in a timely manner

• Fiduciary responsibility to ensure that the terms of the Chapter Affiliation Agreement are met regarding financial concerns

• Provide ethical oversight of the Chapter funds and ensure financial reporting

• Serve as a voting member on the Chapter Governing Board

Member-at-Large

Purpose: The Chapter Member-at-large serves as a liaison to the general membership of the Chapter and representative to the Governing Board.

• Essential Duties

• Primarily serves as a liaison between the membership and the Chapter Governing Board

• Solicits program topics from members and evaluates relevance and interest to members

• Serve as a non-voting member on the Chapter Governing Board (in the event of a tie, the Member-at-large will be the deciding vote)

Webmaster Activity Chair

• Purpose: The Chapter Webmaster Activity Chair is responsible for the creation and maintenance of the Chapter website.

• Essential Duties

• Maintain and update the Chapter website

• Post all meeting notices to the Chapter website

• Test and monitor web site to ensure functionality

• Serve as a non-voting member of the Chapter Governing Board

Chapter Delegate

  • Purpose: The Chapter Delegate serves as a mentor to Chapter Officers.

  • Essential Duties

  • Represents the Chapter at Area Task Force meetings

  • Responsible for bringing any Chapter concerns or needs to the Area

  • Responsible for communicating information from the Area back to the Chapter

  • Serves as a non-voting member on the Chapter Governing Board (in the event of a tie, the Chapter Delegate will be the deciding vote)